As someone who races at many local SCCA events, it is not that hard. The key to organizing this I believe would rest on our ability to contact the local SCCA chapter that hosts the events in the region of our meet. When we do, we can setup that event and see if they would be willing to help operate the event. I will check into my local chapter and see what I can manage to find logistically here in Michigan.
Okay everyone, so I have checked on this and here is what we can do.
I contacted Stephen Tichy, Regional Executive for the Northeastern Pennsylvania Region, and after discussing what I had in mind for our group he gave me the contact information for the Solo II Chair, Chris Haydu.
Chris and I discussed all of the logistics behind this event and it turns out this will be a lot easier than one would first think.
Fortunately, the track we rented out, East Course Option 2, is the exact same course Chris uses for his autocross event at Poconos. Also, it turns out that while our event is on June 20th, he is hosting a autocross event for the region on that Sunday before on June 15th. That means that when they set up their course, he suggested that in an effort to speed up preparation, he could use some wax crayons to leave all of the marks of the cones and their location for us to have for our event 5 days later.
If we hire the SCCA Region to sponsor the event to organize and bring out all of their equipment, he suggested that it would cost roughly $500 for the entire group. And, if we wanted to use the SCCA insurance, (which would then not require everyone to get insurance and provide it for the track day), it would cost $20 per driver.
From his experience, he turns the course from a .92 mile track into a 1.3 mile track (because of the cones) and is able to get at least 4 runs per person in between 7am-6pm. That includes all of our setup, course walk, driver meeting, and running everyone.
Per our agreement with Poconos, because we are renting their track, cones will be provided by them and if we hire the SCCA Solo II guys, they provide extra cones, timers, and all of their gear to do the event. This also includes the 6 Chiefs that coordinate the event and the workers to help the event run smoothly.
We can limit the cars to just our cars for this event, giving that we allow the workers who are volunteering unpaid for the event to work to allow them to run their cars for a heat. Which is pretty standard among autocross events.
Also, we can have passengers in our cars while racing in this event!!
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Bottom line, I think this would be a great thing for us. We could all compete with each other, get trophy's at a trophy presentation for the winners, and have a great time. We all will have time to go around the state of Pennsylvania for our fun driving, so this will be a nice change of pace. And considering like I said earlier, that we won't have to get separate insurances for everyone, it will cut down on the liability everyone needs to provide because we can just use the SCCA insurance.
Timeline for providing we do this would mean we need to make a decision 2 months in advance of the event so they can verify workers and insurance.
The cost for all of this per car if we do 135 people running this event, is $24.00 each. (This includes insurance and SCCA fee)
($20*135+$500)/135 = $23.70 each
